VENDOR INFORMATION - PRIDEFEST 2015
Note: vendor placements will happen by June 1, 2015
Ordering Tents, Tables, and Chairs
Framed tent, 8' table, and 2 chairs - $175
A LA CARTE
Chairs - $2.50/each ORDER NOW
6' table - $14.00/each ORDER NOW
8' table - $16.00/each ORDER NOW
10x10 pop-up tent: $110/each ORDER NOW
10x10 framed tent: $160/each ORDER NOW
Electricity ordering will be available on June 1, 2015
Here's our general vendor info letter--important information here!
Hello Everyone and Welcome to Seattle PrideFest 2015!
Many of you were with us last year, and I would like to welcome you back! For those who are new to PrideFest this year we are excited to have you as part of our event and hope that we will continue to see you in years to come.
This email is to pass on information that will be important to your planning and preparation for a successful event. It is imperative that you review this information and contact me with any questions immediately. Some of these items require time sensitive response and will not be able to be addressed the day of the event.
- If you booked as a Fisher Pavilion Table: you will be provided with one 6’ undecorated table and 2 chairs
- If you booked as a Midsized Business or a National Non-Profit: you will be provided with a 10x10 tent, 1 6’ undecorated table, and 2 chairs.
- If you’re a sponsor, we will contact you directly regarding the tent/table/chairs we’ll provide for you, which is generally included in your sponsorship package.
- ALL OTHER VENDORS: This year, our booking process included options for tent or no tent, so if you did not order a tent when you booked your booth, you will need to bring one or go to our vendor information page and order a tent, table, and chairs. Our vendor manager has been in touch with all vendors to verify orders, but if you still have questions, contact Anjuli (email@example.com)You are more than welcome to bring your own tables, tents, and/or chairs.
RENTAL DEADLINE IS WEDNESDAY JUNE 10TH NO LATER THAN 5PM!!
Power and Electricity:
All power and electricity needs must be arranged through Hollywood Lights. There are NO generators allowed on the Seattle Center grounds. Electrical order forms will be available starting June 1, 2015.
USE OF PRIDEFEST LOGO:
You cannot sell any souvenirs using the PrideFest logos without our approval. You can sell your own logo design merchandise in your booth.
If you have music in your booth, please keep the volume at a reasonable level that does not conflict with conversation or bother your neighbors. Speakers must point directly out of booth, and music must be appropriate for all ages.
HAWKING (RECRUITING SALES):
Hawking must be limited to the area 10' immediately in front of your booth, unless your sponsorship agreement provides you a larger area of opportunity.
No alcoholic beverages can be brought into or consumed on the Seattle Center grounds other than in designated areas.
Seattle Center does not allow the distribution of free stickers on Center Grounds (although you may sell stickers). There are many artist tiles/pavers/murals on the grounds and this rule is to help preserve those pieces.
WATER/BEVERAGE/SNACK AND ALL FOOD DISTRIBUTION:
If you are a food vendor at Seattle PrideFest, you may sell food or drink to festival-goers. All other vendors, please do not distribute food, although you may give away pre-packaged, sealed drinks like water if you'd like.
PARKING WHILE UNLOADING:
Park tight to the curb, so that others can pass you, unload your goods quickly then go park off-site and return to complete your booth setup. This assures the least delays for everyone at the gates, and makes all of our lives easier.
LOAD-IN INFORMATION IS BASED ON LOCATION:
FOUNTAIN & FISHER RESTAURANTS:
Load-In is available on Saturday 6/27 starting at noon for all Fountain and Fisher Restaurants.
Please arrange Load-In with firstname.lastname@example.org
The grounds will be monitored overnight but please keep all valuables off site until you are there on Sunday.
Sponsors may load in on Saturday, June 27 anytime after noon. Please make arrangements with our sponsor fulfillment manager, Anjuli at email@example.com. All other sponsors may set up, without arrangement, anytime Sunday morning June 28, 2015 after 7am using gate 2/3 (2nd & Thomas) at the Seattle Center.
FYI: For Saturday setup, the grounds will be monitored overnight but please keep all valuables off site until you are there on Sunday.
FISHER PAVILION TABLES / BOOTHS LOCATED ON THE FISHER ROOFTOP / MURAL STAGE AREA:
Load-in Begins at 7am on Sunday, June 28th.
Please be prepared to park your vehicle and walk your goods to your location. If you require other arrangements, please contact firstname.lastname@example.org.
You should be set up and ready to vend no later than 12pm.
**NOTE: Booths on top of Fisher Pavilion must have feet to protect the pavers. We recommend a small square of plywood or carpet piece that you can put under your table and tent legs. This is to ensure the pavers remain nice and Seattle Center has asked that we take special care of this beautiful tile work.
WHERE TO ENTER THE SEATTLE CENTER GROUNDS:
Best place to load in at is the Corner of 2nd Ave and Thomas St. You’ll be greeted by a Seattle Center gate guard who will direct you to your booth space. If you come prepared with your booth name, location #, and area for your booth, it will help!
DRIVE SAFELY ON GROUNDS!
You need to drive slowly and cautiously on the Seattle Center Grounds, as there are kids, bikes, skateboards, and pedestrians everywhere! NEVER drive on the Pavers or Lawn. SC charges Pride if pavers are cracked, or lawn damaged, and we also get charged for dinging trees, shrubs, etc. so be super careful and safe!
Load out is more complicated. Officially we can't allow vehicles on grounds until the pedestrian traffic has cleared, which means YOUR VEHICLE MAY NOT COME ON GROUNDS UNTIL AFTER 8PM. It is always easier to walk out the contents of your booth by hand or cart, which you can do when your area closes. There is a loading zone at 2nd Ave and Thomas to meet up with your vehicle.
Mural (except restaurants and vendors booked for night concert): 6PM
Fisher Rooftop: 6PM
Fisher Pavilion, Fisher Green/Main Stage area, Key Roadway: 7PM
If you are loading out by vehicle, it can take a while. You may line up at the entrance at 2nd & Thomas at 8pm. Please before you get your vehicle, finish packing up your area. This makes the process quicker and easier for all of us. IF YOU DO DRIVE IN, follow the traffic pattern, do not make U turns, or park nose to nose with other cars—this slows the process considerably.
Thanks, and we look forward to a great PrideFest! Thanks for being part of our biggest year yet!
Vendor Manager, PrideFest
For general vendor info, contact email@example.com
For questions about booth placement, contact firstname.lastname@example.org
TO CONTACT SOMEONE ON 6/27 or 6/28, e-mail email@example.com or simply ask for someone to radio Festival Staff at Gate 2/3 at 2nd Ave & Thomas.